The Company is a recruitment business and recruitment agency, which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.
You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.
1. Collection and use of personal data
a. Purpose of processing and legal basis
The Company has collected your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
The legal bases we rely upon to offer these services to you are:
- Your consent
- Where we have a legitimate interest
- To comply with a legal obligation that we have
- To fulfil a contractual obligation that we
have with you
b. Categories of data
[This section is only relevant to candidates where The Company have obtained your data from a third party and not directly from the data subject]
The Company has collected the following personal data on you:
The information you give us, or we collect about you, may include, but is not limited to, your name, address, private and corporate e-mail address and phone number, financial information, compliance documentation and references verifying your qualifications and experience and your right to work in the United Kingdom, curriculum vitae and photograph, links to your professional profiles available in the public domain e.g. LinkedIn, Twitter, Instagram, business Facebook or corporate website
Sensitive personal data:
Sensitive personal data will sometimes be stored where it is relevant to the legitimate interest of The Company. This will include, but is not limited to:
- Criminal records
VIRIDIS Global Ltd is an equal opportunities employer and such information will only be used where necessary and will not be used to unfairly discriminate.
c. Legitimate interest
The Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. The Company’s legitimate interest to process your personal data is as follows:
- The Company provides work-finding services to
both candidate and clients as part of our business. We process personal data in
order to be able to provide these services – we check your right to work and
qualifications. It is in the legitimate interest of all parties involved – the
recruiter, the job seeker and the client – that the recruitment business can
process personal data.
d. Recipient/s of data
The Company will process your personal data and/or sensitive personal data with the following recipients:
- The Company will share your data with third
parties in-line with our legitimate business interest (see above). This will
include, but is not limited to, sharing details between candidate and client
contacts; business partners and service providers who assist The Company in its
legitimate interest. The Company will not process your data with any third
party without your prior consent.
2. Overseas Transfers [Optional]
The Company may transfer only the information you provide to us to countries outside the European Economic Area (“EEA”) for the purposes of providing you with work-finding services. We will take steps
to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.
3. Data retention
The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
We must also keep your payroll records, holiday pay, sick pay and pension auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.
Where the Company has obtained your consent to process your personal and sensitive personal data, we will do so in line with our retention policy, which is available on request. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data and sensitive personal data.
4. Your rights
You have the following data protection rights:
- The right to be informed about the personal
data the Company processes on you;
- The right of access to the personal data the
Company processes on you;
- The right to rectification of your personal
- The right to erasure of your personal data in
- The right to restrict processing of your personal
- The right to data portability in certain
- The right to object to the processing of your
personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated
decision making and profiling; and
- The right to withdraw consent at any time.
Where you have consented to the Company processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting Malcolm House – Director firstname.lastname@example.org .
There may be circumstances where the Company will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.
If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.
5. Automated decision-making
VIRIDIS Global Ltd does not use automated decision-making / profiling.
6. Source of the personal data
If The Company did not obtain your personal data directly from you, it will have been sourced by the following means:
Social media, LinkedIn, job boards, corporate websites, online CV libraries, your business card, personal referrals, and other sources under legitimate interest. We can provide details of the source and whether it was publicly accessible on request.
7. Complaints or queries
If you have any concerns as to how your data is processed, you can contact our Data Protection Officer for the purposes of GDPR by writing to: email@example.com .
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/ , or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to